How do I handle changes to the scope during a renovation?

Scope changes are inevitable in renovation projects - the key is having a clear process to handle them professionally while protecting both your timeline and budget.

Most homeowners discover additional work needed once walls are opened up, or they decide to upgrade finishes after seeing the space take shape. In Ottawa's older housing stock, we frequently encounter unexpected issues like outdated electrical, plumbing that doesn't meet current code, or structural surprises that weren't visible during initial planning.

Establish a change order process upfront with your contractor before work begins. This should include written documentation for any scope changes, clear pricing for additional work, and timeline adjustments. A reputable contractor will provide detailed estimates for changes within 24-48 hours, not verbal "ballpark" figures that lead to disputes later. Make sure your contract specifies how changes are handled - some contractors include a percentage markup on change orders to cover project management and scheduling disruption.

Document everything in writing - never accept verbal agreements for scope changes, no matter how minor they seem. Each change should include the specific work being added or modified, materials specifications, labor costs, and impact on the project timeline. Take photos of any discovered issues that necessitate changes, especially in older Ottawa homes where previous renovations may not have been done to code.

In Ottawa's renovation market, typical change orders add 10-20% to the original project cost. Common scope changes include upgrading electrical panels to handle modern loads (required in many older homes), addressing moisture issues in basements, or upgrading plumbing to meet current Ontario Building Code requirements. Winter renovations often reveal additional insulation needs when exterior walls are opened.

Budget for contingencies from the start - set aside 15-20% of your renovation budget for unexpected discoveries and scope changes. This prevents panic decisions when issues arise. Some contractors offer fixed-price contracts that limit change orders, but these typically come with higher base prices to account for unknowns.

Timing is crucial - address scope changes immediately when they're discovered. Delaying decisions can halt progress and increase costs significantly. However, don't feel pressured to make instant decisions on major changes. A professional contractor will give you reasonable time to consider options and pricing.

For a free consultation on managing your renovation project scope and establishing clear change order procedures, contact Justyn Rook Contracting - we'll help you plan for both expected work and potential surprises.